Supply & Logistics Adviser

JOB DETAILS
LOCATION: This role can be located in a country where Oxfam has a presence, subject to Oxfam’s ability to employ in that location, the affordability of doing so and right to work requirements being met. Follow this link to see where we work.
Due to legislation constraints, it is not currently possible for this role to be based in some locations. These include Brazil, France, and Italy.
Please indicate your preferred location and whether you have the right to work there on your application.
CONTRACT TYPE: Open-ended
JOB FAMILY: Supply & Logistics
ONE OXFAM GRADE: B ZONE: 2
DEPARTMENT: GLOBAL HUMANITARIAN TEAM
TEAM: Programme Support Team
SALARY: Competitive salary and benefits packages will be offered in line with local cost of living and national pay structures. Exact details to be confirmed by employing Affiliate.
HOURS: Full time – According to contracting affiliate and location
FLEXIBLE WORKING
We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.
COMMITMENT TO DIVERSITY AND INCLUSION
We are committed to ensuring diversity and gender equality within our organization.
GLOBAL HUMANITARIAN TEAM PURPOSE: The Global Humanitarian Team (GHT) has designated responsibilities to support, coordinate and lead humanitarian response and policies to reduce the impact of, prepare for and respond to crises, harnessing the resources of the whole Oxfam confederation to deliver support for Oxfam’s strategic plan. The GHT works across Oxfam countries and regions and in close coordination with others working GHT will work with others to maximize the quality and impact of Oxfam’s humanitarian program by:
• Delivering rapid, safe and high-quality emergency surge capacity.
• Supporting program strategy, operational design, humanitarian preparedness and response.
Job profile template– 23.09.20
• Promote greater local humanitarian leadership and collaborate on our approach to fragility and across the nexus.
• Facilitate the development of humanitarian capacity across Oxfam and partner organizations through building and brokering a cross confederation network and community.
• Supporting the gathering of evidence to enable learning, innovation and advocating for change across the sector.
• Working with Campaigns and Policy to influence for greater respect of the basic rights of crisis affected men and women.
• Working closely with affiliates in their roles as EAs and PAs for the best interests of the humanitarian program.
• Ensure connection with global and technical humanitarian system and coordination.
PROGRAMME SUPPORT TEAM PURPOSE: The Programme Support Team (PST) provides leadership and support to the Confederation’s humanitarian programme. In particular, to lead the direct support to country teams for humanitarian scale up and ongoing support of large humanitarian responses in line with strategy. As funding allows, to support country level preparedness.
JOB PURPOSE: To drive high quality responses from a Supply & Logistics perspective working alongside and jointly with the other GHT Advisors to contribute to and achieve high quality and effective emergency responses as part of the GHT mandate and to contribute to research and development that informs humanitarian community internally and externally through learning and best practice in Supply & Logistics.
Be accountable for ensuring community participation shapes programme decisions, actively seek a partnership approach and work following feminist principles including strong awareness of power dynamics.
JOB REPORTS TO Humanitarian Manager
JOBS REPORTING TO THIS JOB Supply & Logistics HSPs (2)
Regional Platform Logistics Coordinators matrix management
BUDGET RESPONSIBILITY Team budget for 4 staff (c. €200k)
GEOGRAPHICAL SCOPE
The scope is global, with focus on supporting priority countries that have large scale humanitarian responses
IMPACT
Majority is internal focussed across country teams, affiliates and GHT. Also, external impact by coordinating and learning with other similar organisations and with donors.
KEY STAKEHOLDERS
Directly with logistics counterparts in Oxfam country teams
With Oxfam affiliate support systems, (for example, Oxfam GB) that are providing the systems support to country offices
With colleagues in GHT to contribute towards a holistic and multi-sectoral approach
Job profile template– 23.09.20
With GHT HSPs that this position manages
GHT Senior Supply & Logistics Adviser
External with donors, other agencies, and learning forums
DIMENSIONS of the Role (see Standard Role Profiles, Oxfam Reward Job Slotting Toolkit Link)
• Initiates and develops procedures and advises within the specialised field/area of expertise.
• Manages and plans resources of a large team or several teams across more than one location.
• Problems are complex and diverse and solutions can normally be drawn from broad specialist experience.
• Impact affects goes beyond the immediate operating context and is often region-wide and frequently Oxfam-wide.
• Manages significant external relationships – internally and externally.
KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)
The Supply & Logistics Adviser will undertake the responsibilities listed below. Time allocations are approximate and will vary over time. The Supply & Logistics Adviser is expected to travel for up to 3 months per year.
The Supply & Logistics Adviser will:
Provide technical support to country programmes and regional platforms (40%)
• Be accountable for incorporating Supply & Logistics inputs consistently across responses through supporting other advisors and technical teams in integrating of Supply & Logistics minimum standards, planning strategies and donors’ requirement in programmes.
• Work closely with all sectors in the Programme Support Team to ensure balanced, coherent support and a quality response in countries affected by crises.
• Support rapid scale-up for Category 1 and 2 emergency responses. This may require traveling at short notice for temporary deployments, and include responsibilities such as: leading or advising on Supply & Logistics needs assessment and response analysis, Supply & Logistics strategy and design, starting up programming and coordinating in the initial response phase, setting up monitoring systems and/or evaluating our responses as needed.
• Represent Oxfam and/or ensure representation in coordinating with relevant government officials, UN agencies, other NGO staff, and relevant clusters during emergencies.
• Propose and support Supply & Logistics capacity building initiatives within regions and countries, and amongst Oxfam’s partners in accordance with Oxfam’s strategic plans.
• Contribute to risks assurance strategy at organizational level and Co-ordinate with the EA to timely address and mitigate Fraud and Aid Diversion from happening throughout the Supply Chain.
• Review and provide feedback on response strategies or other key documents as needed including preparedness and response plans.
Oversee and manage Logistics surge capacity to humanitarian programmes (30%)
• Line manage Humanitarian Support Personnel and on occasion others such as consultants.
• Budget holder for the Logistics pool of HSPs and decision maker on deployments to responses
• Maintain and ensure capacity and competency of the Supply & Logistics emergency register in collaboration with HR.
Contribute to development Oxfam’s Supply and Logistics standards and their adoption by programmes (20%)
• Monitor and evaluate Oxfam’s own Supply & Logistics performance more broadly, feeding learning into policy development, guidance, tools and learning materials.
Job profile template– 23.09.20
• Develop initiatives for and lead on assigned projects for the development and transfer of (S&L) best practice in humanitarian programmes.
Contribute to learning and influencing the humanitarian sector as a whole (10%)
• Represent Oxfam at external fora on areas of work, influence the sector and contribute to broader influence of humanitarian sector as a whole.
• To track humanitarian information, learning and knowledge developed in responses, research and global fora and ensure these are actively shared and managed internally and externally.
PERSON SPECIFICATION
Most importantly, every individual in Oxfam needs to be able to:
• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity.”
2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
   EXPERIENCE, KNOWLEDGE & COMPETENCIES
   ESSENTIAL
   Oxfam Leadership practices
   • Self-Awareness
   • Mutual accountability
   • Systems Thinking
   ESSENTIAL
   • In-depth knowledge and experience in humanitarian logistics, purchasing & supply processes and systems.
   • Proven practical experience of Supply & Logistics project delivery in an international humanitarian crisis context, including complex emergency responses.
   • Experience & knowledge of the international humanitarian sector and an understanding of humanitarian standards, principles and guidelines including Sphere, Red Cross and Red Crescent Code
   Job profile template– 23.09.20
   of Conduct, Core Humanitarian Standards, IASC Logistic cluster, Oxfam Supply & Logistics Minimum Standards.
   • Advanced education in Supply & Logistics management or comparable business studies. Extensive relevant experience may substitute for education but not vice versa.
   • Willingness to travel up to three months across a year and be deployed overseas in support of humanitarian programmes at short notice.
   • Proven people management & interpersonal skills (role model in motivating, developing and supporting others), including performance and change management.
   • Proven ability to develop effective relationships at a distance and deliver high quality remote management, guidance and support.
   • Ability to represent Oxfam at a strategic level and in high profile environments, including strong self-awareness and excellent inter-personal communication, facilitation and partnership building skills.
   • Fluency in written and spoken English and ability to work in basic level French as a minimum.
   • Good IT skills, strong knowledge of MS Excel.
   Desirable
   • A certification in humanitarian Logistics (Bio force Institute, Fritz Institute or equivalent).
   • Ability to work in Spanish and/or Arabic.
   SAFER RECRUITMENT
   Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.

https://jobs.oxfam.org.uk/vacancy/19301/description

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