Specialist, Grant Budget Development & Reporting

  • Anywhere
Organization: International Justice Mission
Closing date: 30 Nov 2021

Who We Are

International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our global team of over 1,200 professionals are at work in 33 offices across 23 countries. Together, we are catalysing a global revolution that will rescue millions, protect half a billion, and make justice unstoppable.

Motivated by God’s call to seek justice for the oppressed, we believe that the way we work is as important as the results we achieve. We are a global community that cares for one another. We value joy and celebration, and we strive to provide professional excellence to all those we serve.

The Need

Established in 2020, the Africa and Europe Programme and Business Development team is responsible for identifying, securing, and managing all funding from statutory donors within Europe for IJM. The team supports IJM in: Strategic Partnerships & Analytics; Business/Programme development & Grants/Contract Support; and Compliance & Policy for our stakeholder donors.

The Programme and Business Development team is a bridge between institutional donors and country programmes: providing expert technical advice to country programmes, while maintaining portfolio-level visibility to ensure consistency and compliance, and support to IJM Regional structures and Advancement Offices in management of risk. This team ensures that the IJM global policies and procedures, alongside European donor compliance policies and procedures are implemented consistently and supports all staff working across the grants management cycle for all restricted funding from European government sources. The team operates a community of practice approach across the teams in the UK, Netherlands, Germany and the Africa and Europe Region (AER) regional office. Some roles are also linked into the Global Programs Team or Global Finance Team based in Washington DC to ensure cohesion with IJM Global RACI and policies.

After two decades of continued growth and operational success in pioneering the work of protecting people in poverty from violence, IJM has developed a sizable grants portfolio from a diverse array of government, corporate, and charitable foundation donors. As we continue this trajectory of growth, IJM is seeking a collaborative and experienced Specialist, Grant Budget Development & Reporting to strengthen IJM’s financial management capacity for grants.

With deep expertise in grant budget development and management techniques for a variety of donors, the Specialist, Grant Budget Development & Reporting contributes to internal capacity building initiatives; serves as a key liaison between Global, Regional and County Office Grants and Finance divisions; maintains subject matter expertise in IJM’s financial systems; and compiles and analyses data for grant revenue forecasts for leadership. This role is responsible for developing, communicating, and training staff on sound financial management practices throughout the grant lifecycle, starting with the cost proposal process and ending with responsible grant closeout.

This position will be required to be based at one of the IJM offices in region. Relocation benefits will not be included for this role. This position will report to the Chief Development Officer, Africa and Europe.


Grant Financial Management and Analysis:

  1. Support grant implementation through expenditure review, analysis and reporting to give clear visibility on budgets and spending and so ensure effective management and compliance of the award and donor terms and conditions;
  2. Provide coaching, technical assistance and practical support to Finance teams with regards to donor reporting requirements and best practices;
  3. Ensure IJM’s Grant Management Dashboard and Tracker are maintained and distributed to relevant stakeholders;
  4. Provide financial analysis on IJM’s regional grant portfolio and KPIs as requested by the Chief Development Officer or Global Finance and Accounting Director; and,
  5. Prepare scheduled and/or ad hoc financial reports for donors that are timely, complete and accurate.

Cost Proposal Development:

  1. Review grant solicitations and develop budget templates and guidance in line with donor requirements, best practices and internal requirements;
  2. Oversee the cost proposal development process, collaborating with Country Office teams to ensure budgets and budget narratives are timely and accurate;
  3. Provide coaching and feedback to Country Office teams throughout the budgeting process; and,
  4. Review draft budgets submitted by Country Office teams and partners and provide sign-off on cost proposal packages before sending for final approval.

Capacity Building:

  1. Facilitate virtual and in-person training sessions for regional staff on topics related to grant budgeting, financial management and donor rules and regulations;
  2. Contribute to ongoing revisions and improvements to IJM’s Grant Management policies and procedures, standards, best practices, resources and training; and,
  3. International travel may be required to conduct training of Country Office staff and/or participate in proposal design workshops.

Networking & Partnership:

  1. Maintain a close working relationship with Country Programme and Finance staff for the purpose of obtaining data, resolving anomalies, and assisting with proper recording of grant information.


Skills and Experience

  • Bachelor’s degree in finance/accounting required; master’s degree in business administration preferred;
  • Minimum of 5 years relevant professional experience required;
  • Minimum of 3 years’ experience with grant financial management; and,
  • Experience in financial management of foreign government, foundation and international/multilateral funding strongly preferred.
  • Strong business & financial acumen;
  • Process oriented and able to sort multiple streams of input and output;
  • Understanding of regional/national regulatory and compliance environment; and,
  • Good understanding of the grants environment and ability to stay current on rules and regulations.
  • Field experience preferred but not essential.


This position requires limited domestic and international travel within the Africa and Europe region.


The role will be located in one of IJM’s offices. IJM is unable to provide visa sponsorship or support relocation. Candidates must already have and be able to maintain the right to work in one of IJM’s office locations (UK, Kenya, Uganda, Ghana, The Netherlands, Romania, Germany)

Critical Qualities

  • Mature orthodox Christian faith as defined by the Apostles’ Creed;
  • Self-starter with strong initiative;
  • Disciplined with priorities;
  • Strong interpersonal skills and self-awareness;
  • Exceptional verbal and written communication;
  • Flexible, collaborative and eager to support others;
  • Effective team player who fosters collaborative environment; and
  • Adept at creative problem solving.

What does IJM have to offer?

  • Competitive salary, dependent on experience
  • Comprehensive health benefits
  • Generous pension contribution
  • Annual leave in addition to public holidays
  • Daily, quarterly, and annual community spiritual formation
  • Robust staff care resources

How to apply:

IJM is partnering with Red Sea Executive Search on this appointment.

Please apply through the Red Sea website by clicking on the link here

Candidates will be asked to upload a cv and cover letter, that includes a statement of faith*.

Please name your submitted files with the following reference: IJM_SGBD

*What is a statement of faith? A statement of faith should describe your faith and how you see it as relevant to your involvement with IJM. The statement should be incorporated into your cover letter and should include, at a minimum, a description of your spiritual disciplines (prayer, study, etc.) and your current fellowship or place of worship.