Safer Programing Guidance Consultant

  • Anywhere
Organization: Habitat for Humanity
Closing date: 29 Nov 2021

Habitat for Humanity International (HFHI or Habitat), recognizes the moral imperative to reduce vulnerability and provide assistance to people suffering from the impact of disasters and humanitarian crisis. Habitat subscribes to the principle that people have the right to assistance and protection with dignity and impartiality without discrimination. This assistance, focused on shelter and settlements, is framed within the humanitarian imperative that compels Habitat to take action to prevent or alleviate human suffering within the ethics of unconditional help based only on need.

Habitat has responded to disasters globally since 1998, through its network of Habitat entities (more than 60 country offices – and 1,100+ affiliates in the United States), supported by regional and global disaster risk reduction and response (DR3) experts. To support these efforts, a set of industry standards, operating procedures and field guides / technical documents and tools to utilize for scaling-up approaches were developed in 2018 and adapted to the challenges of operating in a COVID context during 2019-2020.

Habitat for Humanity has zero tolerance for exploitative, inappropriate, or unfair treatment of those we serve or work alongside. Habitat has made a global commitment to review and strengthen the policies and practices that reflect our values of ethical behavior and the prevention of harassment, exploitation, and abuse. In that sense a Safeguarding initiative for national organizations and branches has been launched recently.

As part of this commitment and to make sure as far as possible members of the affected population are safeguarded from any intentional or unintentional safeguarding issues or risk that arise from how Habitat or our implementing partner’s humanitarian programs are designed and delivered, Habitat is seeking to create a Safer Programming Guidance Note for Habitat’s Humanitarian work, that will help our deployed staff, implementing partners, Habitat entities and volunteers to operationalize our commitment to Safer Programming (including Safeguarding and participants’ data protection) within each disaster response and disaster risk reduction intervention. The Guidance Note aims to be very practical so it could be used to make our humanitarian programs more inclusive, reduce risk to women and marginalized people, and make our work safer and more accountable.

The Safer Programming Guidance Note will also be aligned and informed by the upcoming refined People-Centered Development Framework that will be provided at the beginning of the consultancy once finished.

Purpose of the consultancy:

Habitat for Humanity International wishes to engage a consultant or group of consultants to create a Safer Programming Guidance Note for Habitat’s humanitarian work. This will include a Guidance Note and a set of practical tools that will be used by our deployed staff, implementing partners, Habitat entities and volunteers when designing and delivering any kind of humanitarian intervention or the whole response project.

The consultant or group of consultants will also review and incorporate safe programming wording, processes, or any other safer aspect that is needed as well as references to the Safe Programming Guidance Note in each of the existing twelve technical documents and three foundational documents the Disaster Risk Reduction and Response program operates by.

Scope of works:

  • The consultancy will be focused on the following deliverables:
  • Deliverable 1: Develop a Safer programming guidance for humanitarian context
  • Activity 1.1. Desk Review of selected Habitat existing materials (approx. 12 technical documents with a training module each and 3 foundational documents) and sector materials
  • Activity 1.2. Develop safeguarding standards/protocol for safer programming in humanitarian contexts
  • Inclusive of minimum preparation standards for the disaster contingency planning, considering high-risk areas mostly exposed to natural hazards in vulnerable locations (complex and protracted crisis scenarios are not considered in this consultancy).
  • Inclusive of considerations of vulnerable groups (women/gender, children, elderly, persons with disabilities, etc.)
  • Activity 1.3 Develop metrics to support the safeguarding standards/accountability to affected populations for safer programming in the humanitarian context
  • Activity 1.4 Develop guidance for incorporating safeguarding into humanitarian project proposals, work plans and budgets
  • Activity 1.5 Develop Overall Guidance Note (inclusive of Activities 1.2, 1.3 and 1.4)
  • Activity 1.5.1. Submit recommendations for content and formatting to Habitat
  • Activity 1.5.2. Drafting and review of guidance note
  • Activity 1.5.3 Final submission of guidance note
  • Deliverable 2: Integration of the safeguarding program guidance and risk assessment into existing technical materials.
  • Activity 2.2. Integration of guidance into existing humanitarian foundational documents (Conceptual Framework, Pathways to Permanence and Standards/Policy Overview).
  • Activity 2.3. Conduct desk-top risk assessment for each of the humanitarian core programmatic interventions
  • Activity 2.4 Integration of guidance and risk assessment into technical guidance documents .
  • Deliverable 3: Development of tools to support operationalizing safer programming practices in the existing document (e.g., checklists, SOPs…)
  • Deliverable 4: Two online workshops with regional representatives from Global Safeguarding and program staff to validate and provide inputs to deliverables 1, 2 and 3.
  • Deliverable 5: Creation of training materials (PPT and facilitator’s guidance)
  • Host at least 1 training of the trainer session

Consultancy Outputs:

  • Deliverable 1: Safeguarding programming guidance for humanitarian context
  • Deliverable 2: Integration of the safeguarding program guidance and risk assessment into existing technical materials and foundational documents.
  • Deliverable 3: Development of tools to support operationalizing safer programming practices in the existing document. Consultant(s) should make recommendations of tools needed then agree upon 3-5 tools for them to create.
  • Deliverable 4: Two (2) online regional/ global workshops to validate deliverables 1,2 and 3.
  • Deliverable 5: Creation of training materials (PPT and facilitator’s guidance)

Communications

  • Communications shall not be effective, unless a specified employee who is responsible for managing the RFP process formally confirms these communications in writing. In no case shall verbal communication govern over written communications.

Proposal submission Process:

  • Please send all communications related to this RFP, including questions and vendor proposals to: ISerra-Lasa@habitat.org and jmok@habitat.org . Proposals should be submitted by November 29th, 2021 5:00 pm EST.
  • Vendors shall submit to HFHI a proposal including the following sections:
  • Expression of Interest, providing a brief description justifying the vendors expectation of success in delivering the work described in this RFP, including a summary of the vendor’s relevant experience.
  • Technical Proposal, describing how the vendor’s expertise and experience relates to and can provide depth to each of the deliverables described in this RFP.
  • CV(s) of key personnel whom the vendor proposes will actually perform the work, including citations of relevant publications, if any.
  • Illustrative writing samples of work from similar projects authored by key personnel
  • Budget proposal, estimating total cost for the engagement as well as estimated number of days for completion and daily rate(s). Habitat anticipates that this contract will not exceed $ 23,500 USD.
  • Vendor’s corporate overview – Legal name; contact information including email address; year of incorporation; number of employees, description of products & services
  • At least three referees that can be contacted for feedback on past performance

Project Milestones and deadline:

  • RFP Delivered to Vendors: November 05th, 2021
  • RFP Questions Period Ends: November 19th (5:00 pm EST)
  • Habitat responds vendors’ questions: November 26th
  • RFP Deadline for submission: November 29th (5:00 pm EST)
  • Vendor Interviews: December 1st
  • Award contract to Vendor: December 2-15th
  • Start of consultancy: January 1st, 2022
  • Proposed Safer Programming Guidance Note (content and format): January 15th
  • Safer Programming Guidance Note, tools draft and master training structure submitted for approval: March 04th
  • Final deliverables due: March 15th, 2022

Vendors who have demonstrated their capacity to meet our needs will be contacted via phone and/or email to be notified of their selection to move forward in the RFP process. Vendors, who have not been selected, will not be contacted. By responding to this RFP, the vendor agrees to be responsible for fully understanding the requirements or other details of the RFP and will ask any questions to ensure such understanding is gained. HFHI retains the right to disqualify vendors who do not demonstrate a clear understanding of our needs. Furthermore, the right to disqualify a vendor extends past the contract award period and HFHI will be at no fault, cost, or liability.

Respondents may be required to provide proof of insurance which names HFHI and affiliated companies as an additional insured of Respondent and shall include a waiver of subrogation in favor of the additional insured: (a) A standard policy covering Respondent’s obligations for Workers’ Compensation Insurance and Employer’s Liability Insurance sufficient to comply with all applicable statutory, regulatory and other legal requirements; and (b) Commercial General Liability and/or Excess Umbrella Liability Insurance covering Respondent’s performance under the Agreement with limits not less than $2,000,000 each occurrence and $2,000,000 in the aggregate. Such insurance shall include coverage for contractual liability (applying to the terms and conditions of this Agreement), personal injury liability, advertising injury liability, property damage liability and bodily injury liability (including death) and products and completed operations. In certain instances, cyber insurance may be required. Respondent may provide thirty (30) days’ notice of cancelation of insurance or reduction in coverage.

Good Faith Statement: All information provided by HFHI is offered in good faith. Specific items are subject to change at any time based on business circumstances. HFHI does not guarantee that any particular item is without error. HFHI will not be held responsible or liable for use of this information or for any claims asserted therefrom.

Proposal Selection Criteria

  • Proven Experience in Safeguarding or Safer Programming Guidelines creation: 35%
  • Proven Experience in Humanitarian Shelter and Settlements and Resilience programming :35%
  • Consultancy Narrative and methodology proposed: 20%
  • Consultancy fee rate: 10%

Reporting Lines

  • The consultant(s)’ work will need to be approved by the Global Head of Safeguarding and the DR3 Senior Director. During its implementation, the consultant will account with the guidance of a core Steering Committee made up of the following members:
  • Sr Director Disaster Risk Reduction and Response (managing day to day consultancy needs and liaison with TOC activation)
  • Global Head of Safeguarding
  • Sr Director International Operations
  • DR3 Program Development Manager

Budget and Logistics

The Consultant should prepare a detailed budget including consultancy fees and related cost. Vendor must agree to keep the quoted pricing in their proposals for a minimum of 90 days after proposal submission.

It is anticipated that this work will be home-based, desktop work with flexibility in the location of the home-based location (remote- internationally). The Consultant should be prepared to engage in TEAMs (or similar technology) with multiple time zones (LAC, AP, EMEA) and with different staff within the US.

Other Provisions

  • 11.1. Waiver Authority HFHI reserves the right, as its sole discretion, to waive minor irregularities in submittal requirements, to request modification of the response, to accept or reject any or all responses received, and/or to cancel all or part of this RFP at any time prior to awards.
  • 11.2. Disclaimer This RFP does not commit HFHI to award any funds, pay any costs incurred in preparing a response, or procure or contract for services or supplies. HFHI reserves the right to accept or reject any or all responses received, negotiate with all qualified Respondents, cancel, or modify the RFP in part or in its entirety, or change the response guidelines, when it is in its best interest.
  • 11.3 Changes/ Amendments to RFP: This RFP has been distributed electronically by email and through various websites. Any updates and/or changes will be communicated by these same means.

How to apply:

Please send all communications related to this RFP, including questions and vendor proposals to: ISerra-Lasa@habitat.org and jmok@habitat.org . Proposals should be submitted by November 29th, 2021 5:00 pm EST.

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