RFQ – FY21 -073 Powering the Movement: Progress Evaluation and M&E Framework update

  • Development
  • Anywhere
Organization: Plan International
Closing date: 1 Apr 2021

1. Background and Rationale

Founded more than 70 years ago, Plan International (Plan) is one of the largest children’s development organisations in the world. Plan International is independent, with no religious, political or governmental affiliations. We work together with children and communities in over 50 developing countries across Africa, the Americas and Asia, and with our supporters and funders in 20 countries to promote a just world that advances children’s rights and equality for girls.

Plan International has a global organisational focus on supporting girls, boys and young people as active drivers of change. This is formalised in a global LEAD programme and influencing framework, which includes an M+E framework and encompasses our work to support girls, boys and young people as active drivers of change. The M+E framework defines the key external changes Plan International seeks via its programming and influencing work for and with young drivers of change and how to measure them. The LEAD framework was developed first as part of Plan International’s current global strategy. In 2018, Plan International designed its first youth collective action strategy for which an M+E framework was not developed as the aim was to use the LEAD M+E framework.

These two frameworks were previosuly separate and now we’re bringing them together given they both focus on youth collective action. Powering the Movement will now form one of the core LEAD components. This strategy is two years into its 5 year term and the uptake, value and progress of Powering the Movement also needs to be assessed. The LEAD M+E framework and its tools also need to be adjusted to better reflect ‘Powering the Movement’ as a core component. Any gaps between the LEAD M+E framework and Powering the Movement objectives and goals and how they will be measured need to be highlighted. This needs to happen after this mid term assessment.

2. Objectives

  1. Assess the value and progress of ‘Powering the Movement’ as a movement building and youth collective action approach.

  2. Update the LEAD M+E results framework to reflect the integration of the ‘Powering the Movement’ strategy

Research questions

Objective 1.

For Powering the Movement to achieve optimal and sustainable outcomes it is important to understand how it has been applied and implemented and what this has resulted in? This includes, but is not limited to:

· What is the uptake and understanding of the strategy?

· How is this collective action and movement building approach being applied? (goal 1)

· How is this approach understood? How are internal attitudes and practices changing? How is this being resourced in offices? How equipped are we internally to partner with young people and support their movements? (goal 2)

· If and how offices are providing flexible funding and non-financial support to youth-led groups? How has or will this affect resource mobilisation efforts and budgeting? (goal 3)

Objective 2.

· How are the LEAD M+E results framework and ‘Powering the Movement’ aligned and where are the gaps?

· Based on the assessment of ‘Powering the Movement’, how does the LEAD M+E framework need to be updated?

3. Research Methods

In design and implementation, the research should take a rights-based, gender-sensitive, inclusive and participatory approach, and reflect key aspects of Plan International’s purpose and global Theory of Change. The research methodology should build on the LEAD programme and influencing framework that Plan has recently developed. Restrictions related to the Covid-19 pandemic will need to be taken into account when designing the data collection methodology; virtual means of data collection may be necessary. The detailed methodology should be defined in close cooperation with Plan once the consultants have been appointed, however, the broad methodological approach is as follows:

Stage 1 (15 – 20 days)

Design an internal assessment of the ‘Powering the Movement’ component of LEAD, designing a methodology, developing questions, and an analytical framework

Deliver the assessment, with support and guidance from a small internal reference group

Analyse findings from the assessment and write a summary and recommendations report (more details ins section 4 below)

Hold 2-3 consultation and validation meetings throughout with a small reference group to develop and validate the recommendations

Plan will support the commissioned consultants or suppliers with identifying suitable participants. The consultants/suppliers are expected to provide a methodology (including a list of questions and participants) for the key informant interviews

The consultants/supplier are expected to provide a detailed methodology, including learning tools. The consultants need to assure that the data collection is conducted in the appropriate local language if necessary. Focus countries will be decided with the internal project lead.

Stage 2 (12 – 14 days)

Rapid literature assessment

A rapid scoping study of literature on LEAD programmes, the Powering the Movement assessment and M&E approach and system in Plan International. Within the broader aims mentioned above, specific objectives include:

· Presenting information on programme factors associated with good LEAD programming at the different stages of the programme delivery cycle (see above). Issues pertaining to LEAD and Powering the Movement and vulnerable groups such as girls, women, persons with disabilities and ethnic minorities should be highlighted.

· Presenting findings from selected LEAD evaluations, programme documentation and other literature reviews to develop recommendations for the integration of Powering the Movement.

· Be able to enhance the LEAD M&E within the parameters of the organisational approach to M&E.

Key informant interviews

To gain a deeper understanding of successful LEAD programming and Powering the Movement, the consultants/supplier are expected to carry out (virtual) consultations with staff. In addition to the broader aims outlined above, the key informant interviews should help to:

· Better understand practice and learning on LEAD programming, Powering the Movement and how M&E is done in Plan International which may not be documented in externally available documents.

· Inform the literature write-up, for instance, by gathering information on additional resources and data sources to consult.

· Ensure that the information derived from the literature is congruent with the experience and knowledge of experts and practitioners.

Review session

Hold a review session with the reference group to validate the suggested changes developed after the analysis has been undertaken.

Hold a consultation with a small reference group in order to inform the piloting of key LEAD M+E indicators and tools with a small number of offices that are relevant for Powering the Movement so that we can draw on these experiences for the recommended update of Powering the movement.

Data analysis

The data collected through the literature write-up and consultations should be analysed together in order to write up the findings and develop a set of concrete operational recommendations.

Each recommendation should be assessed according to its appropriateness and feasibility based on the findings generated from the different data sources. In addition, the analysis should also reflect cross-cutting issues, such as gender equality and exclusion of minority groups.

The consultants will be required to undertake all tasks, including research design, implementation, data collection, data analysis and finalisation of the report. The final deliverable will be a report – outlining operational recommendations. In line with Plan’s Terms of Business, Plan will own the IP rights of this material report.

4. Research audiences and deliverables

  1. Plan International will supply documents, materials, contacts, and provide logistical support for the primary data collection.

  2. Users and audiences of the research

  3. The primary users of the research will be Plan staff.

  4. The intended audiences of the research will be a broader group than the users of the research. This includes LEAD practitioners, academics and other NGOs. The report may be published on Plan International’s external website.

  5. Deliverables

The following deliverables will be expected from the consultants/suppliers during the course of the research. These deliverables should be built into the timeline for the research and the consultants are expected to work closely with Plan in their finalisation. For each deliverable, the consultants should allow for up to two rounds of feedback. It is anticipated that deliverables will be provided in English.

· Inception report, outlining a search strategy for the rapid literature write-up (including data sources, exclusion/inclusion criteria, search strings); research methods and proposed tools for the primary data collection, including a first draft of the learning tools.

· Draft research report, answering the research objectives and questions and outlining operational recommendations for Plan International by drawing on the literature write-up, key informant interviews and validation workshops. Please include supporting annexes (including a bibliography). The report should be fully and consistently referenced (using either footnotes or endnotes), edited and proof-read and should include a standard cover sheet; executive summary; description of background and objectives; methods and limitations; description of findings; conclusions and the final set of (validated) operational recommendations for successful CSE programming and revised learning tools.

· Final research report, as above, but incorporating comments and recommendations developed by Plan.

The consultants are expected to share the publications consulted for the rapid literature write-up (clearly labelled with the author’s last name and year); all data collection tools and supporting material; the raw data (including validation workshop write-up); data analysis files; and other relevant material used for the research with Plan. The consultants are also expected to provide informal updates to the research team, as required.

5. Timeline

It is anticipated that the research will be spread over a period of 2 -3 months. The work must be completed by 18th June at the latest.

The table below outlines what we assess as a reasonable amount of time for this work to be done within the budget available.

Stage 1:

Project management

Person days (estimate): 1.5

Estimated delivery date: TBC

Kick-off meeting

Person days (estimate): 0.5

Estimated delivery date: TBC

Inception report (including presentation)

Person days (estimate): 2

Estimated delivery date: TBC

Research ethics application and rapid literature write-up

Person days (estimate): 1

Estimated delivery date: TBC

Key informant interviews for assessment / virtual workshop

Person days (estimate): 5

Estimated delivery date: TBC

Summary of the findings

Person days (estimate): 3

Estimated delivery date: TBC

Validation workshops (including preparation and write-up)

Person days (estimate): 2

Estimated delivery date: TBC

Stage 2:

Literature review

Person days (estimate): 2

Estimated delivery date: TBC

Workshop prep

Person days (estimate): 2

Estimated delivery date: TBC

Key informant interviews for assessment / virtual workshop

Person days (estimate): 5

Estimated delivery date: TBC

Data analysis and write-up

Person days (estimate): 5

Estimated delivery date: TBC

Build feedback into draft framework and finalise

Person days (estimate): 2

Estimated delivery date: June 18th 2021

TOTAL NUMBER OF DAYS: 30

6. Ethics and Child Protection

Throughout the process, compliance with Plan International’s Global Policy: Safeguarding Children and Young People and Plan’s MERL Standard and MERL Policy must be assured at all times.

In accordance with Plan’s MERL Standard and Plan’s MERL Policy, the research must ensure: appropriate, safe, non-discriminatory participation; a process of free and un-coerced consent and withdrawal; confidentiality and anonymity of participants.

The consultants are required to provide a statement within their proposal on how they will ensure ethics and child protection in the research process.

Ethical approval is required before this research commences. This may be achieved via one of three ways as follows:

· point of ethical approval before research starts.t Team at Plan IH, bIf external consultants work for a University or research institution that has an ethics approval process, then that University or research institution may provide approval.

· Some countries may require ethics approval from governmental or other regulatory bodies, in such cases ethics approval must be obtained through these processes.

· Where external ethics approval cannot be obtained, ethical approval must be received from Plan International’s Ethics Review Team (ERT).

7. Plan Contacts

Day-to-day management

Day-to-day management and the main point of contact for the research will be: Georgia Booth, Head of Youth Movements

Reference group

A reference group will review deliverables, recommend personnel for consultation, and identify relevant documentation.

8. Selection Criteria for Consultants

We require a consultant, or a multi-disciplinary team experienced in working together and able to demonstrate:

· Experience conducting strategy evaluations with international NGOs

· Strong experience developing M+E frameworks including developing indicators and tools

· An understanding of meaningful youth advocacy and engagement including tools such as the ladder or flower of participation

· An understanding of current trends in girl and youth movements

· Advanced understanding of research ethics, child protection, safeguarding and ethical considerations related to researching sensitive topics

· Extensive experience with conducting desk reviews

· Experience with working in multi-country settings

· Track record of published research work related to social science

· Excellent communication and report writing skills

· The team must include fluent English; fluency in French and/or Spanish is highly desirable

How to apply:

10. How to Apply

Applicants should prepare and submit an application package by 1st April 2021 via email procurement@plan-international.org which must include:

  • A cover letter outlining how you meet the specification, including relevant previous experience
  • A technical and financial proposal to include:
  • An explanation on how you would conduct the process as outlined above with a detailed research methodology
  • A rough timeline including time periods required for each phase of the research
  • A detailed proposed budget to conduct this research. This should include a breakdown of cost per activity, person and any additional cost and assumptions Plan needs to be aware of.
  • Two samples of previous primary research work
  • CVs of the consultants who will carry out the work
  • Two team references from previous clients

Questions should be submitted March 25th. They will be responded by March 26th.

Interviews will take place from 7thApril 2021. We aim to award the consultancy by Monday April 12th, 2021.

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