Programme Officer (roster)
Background Information – Peace and Security Cluster
The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.
Background Information – UNMAS
Established in 1997 by the General Assembly, the United Nations Mine Action Service (UNMAS) serves as the United Nations focal point for mine action and supports its vision of “a world free of the threat of landmines and unexploded ordnance, where individuals and communities live in a safe environment conducive to development, and where mine survivors are fully integrated into their societies.”
UNMAS coordinates and collaborates with fourteen UN departments, agencies, programmes and funds to ensure an effective, proactive and coordinated response to the problems of landmines and explosive remnants of war, including cluster munitions.
UNMAS establishes, manages, and provides strategic direction to mine-action coordination centres in countries and territories as part of peacekeeping operations and humanitarian emergencies or crises. In these situations, UNMAS may plan and carry out mine-action projects, support and coordinate the work of local and international mine-action service providers, and set priorities for mine clearance, mine-risk education and all other aspects of mine action.
Background Information – Job-specific
The Programme Officer is a critical position within the Project Unit, often described as the ‘glue’ of the team because it is a central function that brings various departments together to coordinate, plan and manage projects. PSC currently has Programme Officer vacancies in multiple Project Units, and candidates who are successful in this process will be automatically be invited to express their interest for all of them.
If you’re interested in working internationally and passionate about making the world a safer place, then we’d like you to consider working for us. We constantly have new opportunities popping up around the world and are always on the lookout for good people.
We’ll be honest: it’s a fast-paced role and you’ll encounter many tough (but exciting!) situations. However, the job is extremely rewarding and we’ll give you plenty of space to accomplish amazing things.
If you joined us as a Programme Officer, here are some of the things that you’d be doing. Depending on the needs of the field office, you might be asked to do all of the tasks below or specialize in only one or two areas. You might also be responsible for leading junior colleagues.
Functions / Key Results
- Support programme and project development, planning and coordination
- Contribute to resource mobilization initiatives
- Support stakeholder coordination, representation, and inter-agency collaboration
- Project management
- Knowledge management and document management
- People management
1. Programme development planning and coordination
- Under the direction of the client and Project Unit leadership, coordinate and provide input to the Programme Strategy (PS) in line with relevant UN and government and/or national or regional strategies, and review/update at necessary intervals.
- Support the management team to translate the Strategy into implementation/results work plans and associated monitoring mechanisms and draft project documents, such as reports, as needed for the implementation of the programme.
- Coordinate and collaborate with relevant stakeholders in-country and at HQ, to ensure aligned and coherent planning and implementation processes.
2. Development and follow up of resource mobilization opportunities
- Monitor humanitarian and development funding trends and opportunities to identify potential sources of funding that would enable PSC and our clients to meet the needs of those we seek to serve.
- Stay abreast of policies on mine action, UN policies, and cross-cutting priorities, such as gender, diversity, conflict sensitivity, sustainability, and environment, to be included in project delivery as relevant.
- Under the direction of the client and/or Head of Project Unit, coordinate preparation of programme documents, including concept notes, proposals, and associated budgets.
- Draft and/or review funding agreements and other project documents required for the signature and implementation of new projects.
3. Programme management support
- Analyze funding agreements and develop compliance plans and monitoring frameworks to guide key departments and management team to meet requirements of funding agreements, in coordination with HQ.
- In collaboration with relevant personnel, establish monitoring mechanisms to measure delivery against targets outlined in funding agreements.
- Provide review/input to scopes of work for procurement processes to ensure the requirements of the relevant funding sources are reflected in agreements with implementing partners. Review implementing partner reports to ensure requirements are being met.
- Track programme results against targets, alert relevant management if delivery is not on track, compile data and draft reports to internal and external stakeholders and support the management team to prepare for internal reviews.
- Coordinate information flow between implementation teams, and headquarters, particularly related to any deviations that would require revisions to the relevant legal agreement; when required, coordinate budget and activity revisions to funding agreements.
- Prepare, and provide editing support for, high quality summary and analytical reports including, but not limited to, project reports, annual reports, situation reports, briefing notes, code cables, and UN reports. Prepare written summaries of meetings/visits and ensure relevant team members implement follow-up actions, as appropriate; research and prepare analytical, and sometimes sensitive, documents for the management team.
- Coordinate communications between the Project Unit office and the headquarters Programme, Portfolio Management, and Risk, Quality and Partnership teams to support compliance to programme documents and funding agreements, and the implementation of policies, processes and methods according to internal standards.
4. Stakeholder coordination, representation, and inter-agency collaboration
- Establish and build relationships with UN, international organizations, donors, governments, and mine action stakeholders for the purposes of facilitating activities and improving the quality and relevance of programme implementation.
- Participate in, contribute to and report on the relevant inter-agency, UN mission, donor and inter-governmental coordination meetings in consultation with relevant programme technical experts when required. Support the management team with UN common planning and programming processes, including strategic country analysis, UNSDCF, humanitarian response plans, integrated strategic frameworks, etc.
- Coordinate, participate in, or contribute to the Mine Action Area of Responsibility/Sub-Cluster under the Protection Cluster, where relevant, including the formulation of the mine action components for the Humanitarian Needs Overview and Response Plan.
- Develop and execute communication strategies, linked to resource mobilization requirements, to maximize communication impact and outreach and build awareness of the Project Unit’s aims.
- Support design, coordination and dissemination of public information products and communication activities as well as gather and draft content for communications products and platforms.
- Support preparations for official meetings, events, briefings, and field visits, and prepare talking points, briefing notes, presentations and speeches for the management team and senior UN officials.
5. Knowledge management and document management and innovation
- Maintain records of programme files and other necessary programme documents such as documentation of decisions and actions taken on programme issues.
- Implement relevant standards, tools and templates to effectively manage programme and project development and implementation.
- Identify, contribute to, record and share the ongoing development and implementation of best practice, lessons identified, and innovative approaches to improve overall programme performance.
- Contribute to the management and upkeep of risk management and issue management logs and processes.
6. People management (if applicable)
- Perform the programme team manager role, unless appointed to another person(s).
- Ensure the effective planning, recruitment and development of a flexible workforce with the skills and competencies needed to ensure optimum performance, and ensure gender and geographical diversity.
- Lead and motivate the programme team.
- Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed.
- Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff).
- Act as HPU in the absence of more senior management.
** Carry out any other related duties as needed.
- Advanced University Degree (master or equivalent) with five years of relevant experience
- University degree (bachelor degree or equivalent) with seven years of relevant experience
We define relevant experience as progressive experience in programme/project development or management, in either public or private sector organizations.
- Three years of experience working in a project development or project management role is required.
- Experience working internationally in humanitarian, conflict, or development contexts is required.
It would be fantastic if you’ve worked in humanitarian mine action or explosive risk reduction programmes, but if you haven’t, that’s ok too – we still want you to apply!
- Fluency in English is required (speaking, reading, and writing)
- Fluency in other UN official languages, particularly French, Arabic and Spanish, is desired
- Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
- Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
- Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
- Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
- Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
- Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
- Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
- Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
- Please note that the closing date is midnight Copenhagen time.
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
- It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
- Recruitment/internship in UNOPS is contingent on the results of such checks.
Contract type, level and duration
- Contract type: Fixed Term Appointment (FTA) / Temporary Appointment (TA) / Individual Contractor Agreement (ICA)
- Contract level: P3 FTA/ P3 TA/ IICA-2/LICA-10
- Contract duration: Length of contract will depend on contract modality and funding availability
For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx
For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
How to apply
Interested candidates can apply here.