Junior Finance & Administration Officer

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Organization: Concern Worldwide
Closing date: 26 Jan 2022

Job Title: Junior Finance & Administration Officer

Job Location: Marsabit (Candidates must be legally entitled to work in Kenya at the time of application – National Position)

Reports to: Finance & Administration Officer

Direct Reports: Office Cleaner

Contract Details: Fixed Term One (1) Year Contract, subject to availability of funds and performance

Job Summary:

The incumbent will undertake a range of finance, administrative and stock management duties, following processes and managing data & records to ensure accuracy at all times.

Main Duties & Responsibilities:

Finance

  • Assist in reviewing all finance documents and ensuring adherence to finance policy & procedures before making payment
  • Issuing of cash in line with Concern’s financial procedures & policies including ensuring the cashbox is stored securely during cash hours
  • Conducting daily and weekly cash counts, reconciling cash balances to cashbook balances and reporting any discrepancy
  • Preparing the float aging analysis report for review by Line Manager on weekly basis
  • Posting all cash and mpesa transactions on a daily basis
  • Properly labelling and filing all cash and mpesa documents and files

Administration

  • Monitoring all stationery & office supplies and utilities to ensure timely & adequate supply & proper utilisation
  • Organising for and supervising housekeeping services – garbage collection, pest and rodent control and office cleaning to ensure a clean, health, safe and professional working environment.
  • Working closely with ICT to maintain an updated asset and inventory register for Marsabit County and be responsible for the issuance and recovery of Concern assets and inventory in Marsabit

Stores and Distribution

  • Releasing, issuing and receiving goods from and to the stores
  • Verify all stock moving in and out of the stock to ensure that they are in good condition and quantities
  • Ensuring appropriate forms are used, and authorization provided, for all stock movements
  • Organising dispatch, loading and offloading of deliveries
  • Limiting access to the store and ensure that it is locked when unattended
  • Ensuring the store is clean, neat and orderly at all times
  • Maintaining accurate and complete store records in line with Concern’s policy & procedures

Responding To Emergencies

  • Participating and contributing as necessary towards Concern’s emergency response as and when necessary
  • Complying with Concern’s health, safety and security guidelines during emergencies

Concern Code of Conduct and Associated Policies

  • Adhering to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
  • To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard

(CHS):

  • actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
  • work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
  • work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Education, Qualifications & Experience Required

  • A Degree in Accounting, Finance, Business or Public Administration or relevant field
  • Professional certification ACCA/CPA – Minimum level II
  • At least three (3) years’ experience in a similar role. Experience in an NGO or CBO is preferred
  • Knowledge of and competency in common finance/accounting and administration, logistics processes and procedures
  • Proficiency in the use of MS Office and MS excel
  • Excellent communication, interpersonal, planning and organization skills
  • Fluency in English and Kiswahili. Fluency in the local language is preferred.

Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. Follow Concern online: www.concern.net

How to apply:

Interested candidates, who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only to nairobi.hr@concern.net with the subject of the email as ‘ Junior Finance & Administration Officer – Marsabit’ on or before Wednesday 26 January 2022.Only short-listed candidates will be contacted for interview.

CONCERN WORLDWIDE IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT CHARGE FOR RECRUITMENT

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