The South Sudan NGO Forum (SSNGOF) is a networking body of National and International NGOs operating in South Sudan. The SSNGOF is currently funded by ECHO, EU, SIDA, SDC and some of its members. Concern Worldwide (Concern) is the current host agency of the SSNGOF Secretariat. The SSNGOF Secretariat currently has around 15 national staff members and 7 international staff members. All international staff are on Concern consultancy contracts, with employment under Republic of Ireland legislation and are subject to all Concern policies, including Concern’s Code of Conduct. Secretariat national staff are on local Concern contracts, with employment under Republic of South Sudan legislation and are subject to all Concern policies, including Concern’s Code of Conduct. The NGO Forum Secretariat shares the same building with Concern in Juba.
The SSNGOF is governed by the Statutes of Operation (April 2020). There are two Steering Committees (SC) of the SSNGOF; one for national organisations and one for international organisations. Each committee has 10 members, with the INGO SC having 9 elected members plus the Country Director of the host agency (Concern). The committees have separate bi-monthly meetings but every quarter they also have Joint Steering Committee (JSC) meetings. The function of the host agency is to work with the SSNGOF Secretariat to implement the SSNGOF activities and support the SSNGOF in implementing the decisions of the Steering Committees and the Annual General Meetings.
On September 7, 2021, the chairs of the Joint Steering Committee received a formal allegation from one staff against another staff that requires independent investigation.
With the leadership of the SSNGOF Joint Steering Committee, the South Sudan NGO Forum is commissioning an independent investigation into allegations.
Requirements for Application
We seek a consultant with significant track record at international level working with NGO global policies and procedures.
The ideal candidate for this consultancy will bring:
Strong written communication skills, including experience in preparing clear, concise, and comprehensive
High level of integrity, detail, thoroughness, and accuracy.
Extensive experience in conducting professional interviews (for example, as legal advisors, human resource
specialists, counsellors etc).
Ability to gather and synthesise relevant information.
Knowledge about policies in relation to human resources and protection.
Investigation experience in discrimination, harassment, retaliation, employee misconduct, or sexual
Experience in applying mediation practices to manage dynamic and challenging conversations.
Understanding and experience working in international development contexts.
Self-motivated and able to work independently while being a team player.
A Master’s degree in a field related to one or more of the following: law, social science, psychology or public
administration or an equivalent combination of education, training and experience.
Minimum five (5) years of experience in areas that include investigations, employee relations, interpreting
policies, and/or collective bargaining agreements.
Please be clear and specific about how your background is relevant.
The South Sudan NGO Form Disqualification Criteria
To ensure that the investigation is carried out without prejudice and the possibility of interference, the Independent Consultant must not be a staff of a member of the South Sudan NGO Forum or wider membership of the NGO Forum. The Independent Consultant must be based in a country other than South Sudan.
The Independent Consultant must not be party to any conflict of interest that impacts his/her impartiality with regards to the South Sudan NGO Forum, Concern Worldwide, the complainant or the subject of the complaint. The consultant must have no material, personal or professional interest in the outcome of the complaint and no personal or professional connection with any witnesses, the complainant or the subject of the complaint.
The reported allegations will be shared by the Chairs of the Joint Steering Committee with the appointed independent investigator subject to the investigator signing a pledge of confidentiality.
The Chairs of the Joint Steering Committee will share the received allegations with the selected investigator subject to the investigator signing a pledge of confidentiality.
The Investigation Process
The investigator will report to the chairs of the Joint Steering Committee.
The host agency Concern will not be part of the investigation which will be carried out independently by the selected consultant. Concern role will be limited to:
Advertising for the independent investigator.
Sharing the detailed allegations with the investigator, subject to agreement of the complainants.
Chairs of the Joint Steering Committee:
Selecting the independent consultant based on the criteria above.
Supporting the independent investigator by reviewing the investigation report template to be proposed by the
Conduct a quality check on the draft final investigation report.
The objectives of the Investigation are to:
Ascertain the facts of the allegations based on evidence obtained.
Ascertain if any breaches of the signed Concern’s Code of Conduct have taken place in relation to the
Recommend a course of action based on the findings.
Provide a written final investigation report to the chairs of the Joint Steering Committee.
The following steps should be completed:
- Obtain and review relevant documents in relation to the allegations including:
- Organization chart for the SSNGOF
- Statutes of Operation of the SSNGOF (April 2020)
- Memorandum of Understanding between SSNGOF and Concern (January 2021)
- Code of Conduct signed by subject of the complaint
- Employment contract of the subject of the complaint
- HR file for the subject of the complaint (reference check, orientation checklist, signed acknowledgement of
policies, any safeguarding training, signed Code of Conduct, performance reviews, any disciplinary notes,
- Receive and review the allegations that have been submitted to the chairs of the Joint Steering Committee.
- Conduct formal interviews with the following individuals (subject to signing pledges of confidentiality):
- Other persons relevant to the allegations made
- The subject of complaint.
The subject of complaint will be interviewed last to ensure information gathered during other interviews can be
factored into the questions put to the subject of complaint.
- Review any additional documentation as required (official emails, Skype messages, WhatsApp messages relevant to the allegations). The investigator may submit written requests for additional documentation to the chairs of the Joint Steering Committee.
The investigation process will be conducted in line with the investigation principles as listed in Annex 1.
A final investigation report will include the following:
- A detailed account of the actions and findings of the investigator including steps taken prior to interviews (planning
and preparation), limitations on the investigation, and factual findings and supporting evidence.
- Recommendations on further actions to be taken by SSNGOF Steering Committee chairs and/or Host Agency.
The time period for the investigation to be completed is 2 weeks. Further details on the timeframe and activities to be completed can be accessed here.
How to apply:
Interested Applicants should submit their technical and financial proposals, professional references (minimum 3) and CV to email@example.com by 6th October 2021 at 5pm local time.
Annex 1: General Guidelines
Core principles of an investigation
Thoroughness: investigations must be conducted in a diligent, complete and focused manner.
Confidentiality: complainants, witnesses and the subject of allegations have a right to confidentiality other than in certain, exceptional circumstances.
Competent, responsible, independent investigators: people conducting investigations and preparing reports should be responsible, independent and have received training.
Impartiality: investigations must be conducted in a fair and equitable way. Investigators must be free of any influence that could impair their judgement.
Objectivity: evidence to support and refute the allegation, must be gathered and reported in an unbiased and independent manner
Timelines: investigations must be conducted and reported in a timely way
Accuracy and documentation: investigation reports and their conclusions must be supported by adequate documentation.
The investigation report should:
observe the principles of good report writing i.e. be clear, concise, written in plain language and be grammatically correct
bear testimony to the core principles of an investigation
address evidence to support and refute the complaint (where such exists)
describe the methodology (process) as well as findings (content)
evaluate evidence against specific stipulations in Concern Code of Conduct
separate fact from opinion
provide sufficient evidence to back conclusions and recommendations
be produced according to agreed timeframes
The report should include:
Name and title of investigators
Name (or case reference number) of subject(s)
A statement to the effect that the report is confidential and is not to be copied or disclosed without due authorization
State the scope of the investigation (how many complainants, witnesses, subjects etc.)
Give brief contextual information
State any impediments to the investigation e.g., lack of co-operation by complainants, subject or unwillingness to be
interviewed by any witnesses.