Grants Manager

  • Anywhere
Organization: International Organization for Migration
Closing date: 9 May 2021

Position Title : Grants Manager

Duty Station : Multiple Duty Stations

Classification : Professional Staff, Grade UG

Type of Appointment : Special short-term ungraded, six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 09 May 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.


Under the overall guidance of the Chief of Mission and direct supervision of the Programme Manager, the incumbent will be responsible for organizing and tracking all aspects of grant development, for maintaining the grant database and producing weekly, quarterly and any requested ad hoc programming reports. The Grants Officer will be responsible for all aspects of the donor-provided grant activity database as a means of tracking each grant from start-up to close out.

Core Functions / Responsibilities:

  1. Supervise the staff of the Grants Unit of the programme and oversee the rapid development, tracking and control of grant ideas and approved grant activities.

  2. Provide training on all related aspects of the grant life cycle, grants writing process and database for all program staff, and ensure the overall integrity of performance within the Grants Unit and Database team.

  3. Ensure the quality of grants documentation, in English, and the timely entry of all relevant grant information; serve as a focal point for all changes made to grant records and grant approvals in the Database.

  4. Manage, modify, update and maintain the Activity Database as well as the Unit’s procedures and processes to ensure that all hardcopy and electronic (i.e. database “File Management”) documents for all grants are complete, filed and in order. This includes leading on the grant closures process in cooperation with M&E and Finance staff.

  5. Review the narrative components of all grants and reports closely to ensure that the grant development process and approved grant records successfully convey the goals and strategic objectives of the programme, in coordination with the IOM Washington and the donor.

  6. In line with the Grants Activity Cycle, liaise with the donor counterpart as needed to revise and update the database, including submission of budget and grant amendments, if required.

  7. Develop, enhance and maintain systems of communication and data transfer with programme counterparts in field offices and maintain appropriate, programme-wide standards of grant integrity, data collection and management, and information flow.

  8. Ensure the Database includes centralized financial tracking of all grants; liaise regularly and actively with financial, administrative and logistical and procurement units in order to further programme objectives and ensure that programme standards are followed.

  9. Establish and maintain the reporting system of programmatic activity for donors, and counterparts within the programme, IOM Mission and IOM at large as required. Upon request from the Chief of Party, provide to the donor weekly activity notes/grant updates, and all other requested grant-related information.

  10. Support the preparation of programme budgets and pipelines, as required.

  11. Monitor and review ongoing activities of the programme, including those of project implementing partners (if any) for grants funded by the programme; in coordination with the Programme Manager/Chief of Party, facilitate and oversee the exchange of monitoring information with external partners as necessary to maintain appropriate visibility with grant activities.

  12. Coordinate the collection and submission of activity notes for weekly submission to the Monitoring and Evaluation Officer and the donor for inclusion in the database.

  13. Support the administrative and finance team with the overall control of expenditures, with a specific focus on grants commitments vs. disbursements. Make sure that all grant disbursements are properly coded, as per IOM’s accountancy system.

  14. Supervise the regular reconciliation of Grants Database financial tracking with IOM’s financial systems. Provide technical support to the implementation of the programme’s M&E plan, in particular mechanisms required to carry out the three levels of “rolling analysis” country, programme and project.

  15. Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Business Administration, Management or a related field from an accredited institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.


• Previous experience in community-based and/or small-grants programming desirable, particularly in the areas of infrastructure works, procurement and civil-society strengthening;

• Experience in developing small grants programming; desirable;

• Experience with the United States Agency for International Development (USAID) programs a distinct advantage;

• Experience managing staff from diverse environments and backgrounds;

• Experience in graphic design, Power Point or other software to generate sophisticated reporting;

• Significant reporting and database experience required, preferably with Microsoft Access;

• Experience managing staff from diverse environments and backgrounds and in UNDSS phased security areas.


• Familiarity with political analysis in complex crisis settings;

• Thorough knowledge of the United Nations Department of Safety and Security (UNDSS)protocols and experience working in a Phase III or above security environment.


IOM’s official languages are English, French and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese). For all applicants, fluency in English and French or Spanish is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.


Duty stations will be determined based on programme requirements if and when required.


Accredited Universities are the ones listed in the UNESCO World Higher Education Database (

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators

Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.


Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 09 May 2021 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to:

Posting period:

From 26.04.2021 to 09.05.2021

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: CFA 2021 23 Grants Manager (UG) Multiple Duty Stations (56958918) Released

Posting: Posting NC56958919 (56958919) Released


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