The Finance and Grants Manager, based in Southeast Asia for this project, is responsible for finance administration, sub-recipients management, financial reporting, compliance, and audit management. This position is an integral part of the program team and is responsible for providing efficient and effective management of the program’s overall grant portfolio, ensuring compliance with the organization’s and donors’ requirements at all stages of the grants management cycle. The Finance and Grants Manager is also responsible for ensuring quality grant management, assessing needs, and developing quality finance and grant management capacity of the field team, ensuring compliance with internal organization and donor requirements, and plays a key role in supporting the program team in implementation and donor reporting and regulations. The position reports to the Chief of Party in Southeast Asia and the Senior Grants and Finance Officer in Washington D.C.
PRINCIPAL DUTIES, RESPONSIBILITIES, AND EXPECTATIONS:
- Assist in assessing subrecipient risk, pre-subaward and contract review including draft proposals and detailed budgets, draft scopes of work and cost proposals, agreement and/or contract document design, procurement review;
- Review subaward financial reports and ensure all subawards are expended in compliance with funder requirements and Freedom House policies and procedures; • Review subaward and contract payment requests ensuring they are fully in compliance with funder specific requirements and Freedom House’s policies and procedures;
- Prepare financial reports, reimbursement requests, and drawdown of funds in strict adherence with Freedom House requirements;
- Reconcile accounts and maintain accurate and complete subaward and subcontract related records within internal policies and procedures;
- Provide subaward and subcontract guidance to internal and external parties, including basic terms of signed agreements and contracts, reporting schedule, and documentation for allowable costs;
- Conduct sanctions checks on subrecipients, consultants, and vendors;
- Assist with month-end, quarter-end, and year-end closeouts;
- Participate in program meetings, planning and problem-solving meetings as needed;
- File and scan grant and financial documents as needed;
- Assist in the closeout of the prime award, subawards, and contracts in accordance with applicable funder specific requirements, and ensure safe storage of all related documents;
- Assume responsibility for the accuracy, completeness, integrity, and security of assigned grant-related data and reports;
- Resolve all work-related problems promptly, and use good judgment in escalating important issues;
- Other related duties as assigned.
- Five years of progressively responsible professional accounting experience with responsibility for complex project/program accounting and preparation of financial statements, budget management, and reporting in a highly computerized environment.
- Experience working in international organizations or donor agencies, including field-level implementation, is highly desirable.
- Experience working with USAID, EC, ECHO, DFID, or equivalent and familiarity with the various compliance rules and regulations is highly desirable.
- Fluency in written and spoken English is required.
Education and Training or Certificate:
- Master’s degree or equivalent in Finance, Accounting, or Business Administration is required. A first-level university degree, in combination with over ten years’ qualifying experience, may be accepted in lieu of the advanced university degree.
- CPA qualification or similar is highly desired.