Emergency Coordinator

Organization: International Organization for Migration
Closing date: 10 Jan 2022

Position Title : Emergency Coordinator

Duty Station : Multiple Duty Stations

Classification : Professional Staff, Grade P4

Estimated Start Date : As soon as possible

Closing Date : 10 January 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Chief of Mission/Special Envoy of the respective duty station and in close coordination with relevant departments in Headquarters (HQs) and the Regional Office (RO), the successful candidate will be responsible for all aspects related to the IOM humanitarian response to crisis, including but not limited to leading the IOM response operations, IOM Displacement Tracking Matrix (DTM), resource mobilization and representing the IOM in the inter-agency fora, including cluster coordination and forums where the humanitarian response plans and operations are being discussed.

The successful candidate is expected to carry out the duties in accordance with the strictest ethical standards and with due respect for gender and socio-cultural sensitivities.

Core Functions / Responsibilities:

  1. Lead and coordinate IOM emergency action with a view to ensuring that it is principled, timely, effective and efficient, and contributes to longer-term recovery. Ensure that a common strategic vision for operations is articulated, by leading and coordinating its development.

  2. Monitor, supervise and oversee the Project Managers/Officers responsible for the implementation and monitoring of programme activities of the IOM’s humanitarian response, to ensure consolidation and a harmonized response across thematic and geographical areas of intervention as well as IOM procedural standards and policies.

  3. In coordination with the Chief of Mission, represent IOM in meetings with humanitarian partners, namely the Humanitarian Country Team (HCT) and any other inter-agency forums, to ensure that IOM is represented, contributes to the humanitarian response planning, and participates in key decision-making processes.

  4. Represent IOM at relevant cluster meetings and coordinate with national and international humanitarian assistance authorities, agencies and organizations regarding the planning and implementation of activities, as per the Joint Operating Principles agreed at the HCT.

  5. Ensure IOM fulfils its cluster coordination functions and co-facilitate the Shelter and Non-Food Items cluster as required with relevant UN agencies e.g. United Nations High Commissioner for Refugees. Ensure that discussions held at different cluster levels are reflected in Inter-Cluster meetings. Support required advocacy efforts related to Camp Coordination and Camp Management (CCCM) needs and other sectoral response plan.

  6. Establish and maintain strong and regular liaison with the project/programme partners, such as governmental authorities, diplomatic missions, and any other concerned agencies and working groups, aiming at coordinating and promoting new activities, facilitating the implementation of ongoing activities and promoting humanitarian access to affected population.

  7. Lead the resource mobilization efforts for humanitarian response projects in close coordination with Chief of Mission and Program Managers. Develop and/or support the development of proposals in coordination with the Program Support Unit, and ensure regular reporting requirements are met, including on achievements, projects, problems encountered, pertinent developments, and strategic needs.

  8. Promote convergence between all programmes and projects aiming to advance efficiency and effectiveness of the response through balanced division of labour, while reducing parallel structures and communication channels, thereby avoiding duplication, overlap and wastage of resources (human, financial, time, other).

  9. Ensure the development of program work plans, establishment of monitoring tools and tracking of implementation challenges to promote up to date and evidence -based decision-making.

  10. Ensure that the Chief of Mission has summaries of key documentation shared by UN Country Team, Humanitarian Country Team, Department of Safety and Security, etc. and is well prepared to represent IOM in key meetings and decision-making processes.

  11. Lead the development and timely dissemination of Sitreps, Talking Points, Key Messages, etc and be the Focal Point for Operational requests from RO and HQ on matters pertaining to humanitarian response efforts. Streamline coordination mechanisms at the field/sub national level to be better linked to the national level and made more efficient and flexible to address the evolving nature of the response, in close coordination with the Chief of Mission and Program Managers.

  12. In close collaboration with RMO and Program Managers monitor budget expenditure against work plans and donor agreements.

  13. In close collaboration with COM, Program Managers and RMO, ensure the IOM emergency response staffing structure is in line with program’s requirements, available budgets, and donor agreements. In coordination with HQ and RO, determine additional requirements for deployments as surge capacity to scale up response operations as needed.

  14. Support the design and implementation of continued, targeted staff training on operational and service units to ensure continuity of high levels of general awareness and specialised knowledge/skills among all staff.

  15. Undertake travel duties, as required and in line with prevailing security restrictions, related to project implementation and oversight, staff training, and liaison with partners and the Sub-Offices, to coordinate, develop and/or support programme implementation.

  16. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Business Administration, Migration

Studies, International Relations, Law or a related field from an accredited academic institution with seven years of relevant professional experience; or

• University degree in the above fields with nine years of relevant professional experience.

Experience

• Minimum seven years of relevant working experience in implementation and management of emergency response in hardship duty stations and emergency settings with complex operating environments preferred;

• Knowledge or experience of working with the humanitarian inter-agency coordination and cluster systems;

• Experience in liaising with governmental authorities, other national/ international institutions and UN, IOM or INGOs.

Skills

• Demonstrated expertise in coordinating humanitarian assistance relevant to IOM areas of work including CCCM, Shelter, Health and Water Sanitation and Hygiene within hardship locations;

• Knowledge of monitoring and evaluation;

• Excellent writing skills;

• Excellent people and communication skills and demonstrated ability to establish and maintain effective relationships with stakeholders and partners;

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization;

• In depth knowledge of UN and bilateral donor programming;

• Knowledge of IOM project development procedures (including PRIMA) and processes.

Languages

IOM’s official languages are English, French and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Fluency in (French, Spanish, Uzbek, Dari and/or Pashto) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 3

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Internationally recruited professional staff are required to be mobile. For this staff category, candidates will not be considered for placement in a duty station within their country of nationality.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 10 January 2022 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 28.12.2021 to 10.01.2022

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: EOI 2021 47 Emergency Coordinator (P4) Multiple Duty Stations (57323249) Released

Posting: Posting NC57323250 (57323250) Released

Posting Channel: Internal Candidates

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