Deputy Chief of Party
The successful candidate will be the International Medical Corps’ Deputy Project Directo for the United States Agency for International Development (USAID) Bureau for Humanitarian Assistance (BHA) global opportunity titled Augmenting Humanitarian Capacity for Infectious Disease Emergencies with Epidemic or Pandemic Potential. This project is intended to establish and strengthen humanitarian capacity to improve readiness of and between responders from national and/or international NGOs, PIOs, academic and private institutions, improving technical capacity and coordination for an integrated, effective multi-sectoral response to Infectious Disease outbreaks of epidemic or pandemic potential that is in or becomes a humanitarian emergency. This may include activities such as (but not limited to) contingency planning; augmentation of operational readiness; enhancing multi-sectoral and regional coordination mechanisms; development or adaptation of toolkits, training, or technical guidance; and support to development of staffing surge capacity.
**The position is contingent upon successful bidding and donor agreement.**
JOB SUMMARY: The Deputy Chief of Party (DCOP) will oversee operational and program management for the project, supporting the Chief of Party to ensure program performance through monitoring of activity progress, financial status, and compliance with reporting requirements. The DCOP will be responsible for ensuring capacity sharing between consortium partners to achieve project milestones. The DCOP will liaise with country program and partner staff and support them to put in place systems to ensure project performance. S/he will be responsible for the day-to-day management of the project, including operations and activity delivery. S/he would also be able to act for and represent the Chief of Party, as necessary.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:
MAIN TASKS AND RESPONSIBILITIES
• Responsible for supporting the Chief of Party (COP) in the day-to-day management and operations of the project, including financial management, compliance with the deadlines as per the workplan and reporting.
• Support the CoP in the overview of the budget pipeline development and monitoring, and conduct monthly reviews to ensure accountability, accuracy, and timely reporting of all project activities and financial deliverables.
• Ensure strong collaboration is developed between different departments including project staff from different partners, operations, programs, and country-based field team counterparts in a spirit of mutual support, encouragement, and cooperation;
• Oversee project monitoring and evaluation processes and tools, promoting an effective use of data and insights for project adaptation and learning, across project partners.
• Lead the coordination among all consortium members to ensure compliance with grant specific requirements in terms of reporting, as per schedule and ad hoc, communication tools used for both internal and external dissemination of information. Oversee the quality of all deliverables before submission. • Coordinate with country-missions and partners in the organization of relevant field-based activities as per workplan that meet quality standards.
• Identify issues and risks related to project implementation in a timely manner and ensure appropriate program adjustments.
Senior Coordination and Representation
• Develop and maintain relationships with partners, and stakeholders at country and global levels.
• Represent the project director, as necessary, to USAID, implementing partners, host country governments, project stakeholders, and counterparts in the public and private sectors.
• Lead excellent cooperation with and between relevant IMC staff, consortium partners, and other key project stakeholders, to ensure alignment of project activities as well as instituting clear processes and protocols for surfacing any issues or challenges in a timely manner.
• Work closely with relevant IMC senior leaders, COP, and relevant country staff for Program and Operations, to support troubleshooting of key issues, push forward key priorities and management of the project.
Consortium and Subawards Management
• Support the COP in the consortium management, ensuring support aligns with partner-specific needs, donor compliance, and implementation plans.
• Support the COP in the overall relationship management with partners’ project-specific team members; cultivate and maintain positive and effective working relationships, serving as secondary focal point for all consortium partners.
• Oversee and provide the necessary support for partners to ensure the quality of all deliverables by the partners is in line with International Medical Corps’ and donor’s guidelines.
• Manage cross-departmental support to partners at all levels for the management of their subawards, acting as primary focal point for collaboration with different departments such as Grants and Contract Management, Finance, Supply Chain and Logistics, Safety and Security, and more.
• Ensure full coordination and collaboration is established with the consortium partners and relevant stakeholders (national and sub-national government ministries, multi-lateral organizations, key actors, etc).
Human Resources Management
• Support the COP in ensuring that the project team and is properly onboarded, roles and responsibilities are properly assigned, and the team is able to implement the agreed project deliverables.
• As requested, ensure that project staff are supported by established dotted-line supervision.
Security and Conduct
• Support the COP in ensuring field-level activities appropriately follow global and country-specific security protocols and procedures, including implementation strategies and risk mitigation approaches that align with IMC’s safety and security plans.
• Contribute to the positive image and overall credibility of the project and organization, notably through adherence to the Code of Conduct and Ethics, including compliance with anti-harassment, safeguarding and PSEA policies
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
• Typically, a bachelor’s degree in field related to epidemiology, social sciences, public health, statistics, international development, or related field.
• Typically, 10+ years of relevant and progressive experience managing high-value, complex, multi-year, multi-partner projects implemented in international development and/or humanitarian settings, including at least 4 years in a senior-level position providing technical assistance and managerial oversight.
• Demonstrated experience working in projects with focus in the areas of infectious diseases management and prevention, emergency preparedness and response, health systems strengthening, capacity development at regional, national and local levels, and Infection Prevention and Control detection and response in healthcare settings.
• Proven experience cultivating and managing donor, host-country and muti-lateral agencies relations;
• Experience providing technical direction, assistance, and oversight for project implementation, measuring performance against targets, as well as leading any necessary training and mentoring staff, partners, and key stakeholders.
• Experience leading and/or supporting capacity strengthening initiatives with local stakeholders in related technical areas, including contributing to curriculum development and effective training methodologies for the health sector.
• Demonstrated experience working in consortiums leading the sub-award and partnership management related to project implementation in international development and/or humanitarian settings
• Demonstrated experience managing teams, employing both in-person and remote management approaches to supervision of staff in various locations.
• Strong leadership and management skills with proven ability to lead and motivate multidisciplinary and multicultural project teams.
• Proven strong consortium and partnership management skills.
• Demonstrated strategic thinking, creativity, acute problem solving, and analytical skills.
• Knowledge of foreign aid architecture, including humanitarian and development funding mechanisms.
• Strong interpersonal and communication skills, both oral and written.
• Strong familiarity with USAID BHA rules and regulations, including monitoring related compliance and mitigating risks.
• Fluency in written and spoken English required; language skills in French and Arabic a plus.
• Willingness and ability to travel to project sites in the assigned countries on occasion, including traveling to insecure environments, is required.
Additional Technical or Language Requirements
MISCONDUCT DISCLOSURE SCHEME
All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
How to apply